Billing & Accounts Receivable Specialist

The Billing & Accounts Receivable Specialist is responsible for preparing, processing, and tracking customer invoices for various types of electrical construction work. This role supports multiple utility and commercial customers, ensures billing compliance, manages lien waivers and sworn statements, supports project and accounting teams with reporting, and actively monitors accounts receivable and job status to ensure timely payment and accurate financial tracking.

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Subsidiary Motor City Electric Utilities
Department Accounting
Location Lenox, MI

Primary Responsibilities

Billing & Invoicing

Prepare and process Time & Material (T&M) invoices
Prepare and process AIA/Lump Sum invoices
Ensure invoices are accurate, complete, and submitted in accordance with customer and contract requirements

Compliance & Documentation

Prepare and submit sworn statements
Verify subcontractor and material documentation required for billing
Follow up on subcontractor payment issues if needed with internal accounts payable
Request final waivers from subcontractor and/or suppliers when needed
Review for accuracy all backup documentation for T&M work including daily reports and cost reports.

Accounts Receivable & Collections

Monitor accounts receivable aging reports and follow up on outstanding payments as needed
Work with project managers and maintain records for monthly accrual reports as required by customers

Reporting & System Support

Generate customer required monthly manhour reports
Maintain monthly billing tracker worksheets for specific customers
Assist project managers to set up new jobs correctly
Support project managers with running cost reports and assist with analysis of contract, budget and cost on jobs.

Education, Experience, and Skills Required

Qualifications

Experience in construction or utility billing, preferably with T&M and lump sum contracts
Strong understanding of accounts receivable processes
Familiarity with lien waivers, sworn statements, and subcontractor billing
Experience working with utility clients (DTE, ITC, or similar preferred)
Strong attention to detail and ability to manage multiple priorities
Proficient in Excel and billing/accounting systems

Key Skills

Billing accuracy and compliance
AR tracking and payment follow-up
Reporting and documentation management
Cross-functional communication with PMs, accounting team members, and external customers
Organization and deadline management

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Equal Opportunity Employer

Motor City Electric Co. complies with all applicable laws requiring equal employment opportunities to all qualified individuals in its recruitment, hiring, and employment practices. As part of this policy, MCE will not discriminate on the grounds of race, religion, gender, national origin, age, height, weight, marital status, disability, or other factors as proscribed by applicable law. This policy applies to all employment practices including recruiting, hiring, pay rates, promotions, and other terms and conditions of employment and termination.